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Our contracts are based on your association's specific needs and
desires.
Property Check
Check on
property periodically to ensure compliance with rules, regulations,
and by-laws of the complex. Prepare violation notices & letters and
assess fines in accordance with the governing documents.
Request
by the Board
o
Schedule all maintenance for general repair, grounds and buildings.
o Attend Board Meetings, Annual & Special Meetings.
o Maintain a current owner roster (update as necessary)
o Send e-blast (emails) as needed
o Newsletters prepared
o Other tasks as may be mutually agreed.
Quotes & Estimates
Assist Board in
obtaining qualifying bids from contractors, insurance agents, and other
related parties on all major jobs, negotiate terms & prices.
Emergencies & Concerns
Handle all
complaints & concerns, provide 24- hour emergency availability service.
Accounting
Collect association
dues, special assessments, late fees and any other monies due the
association, prepare late notices, provide coupon payment books or make arrangements for
direct deposits. Coordinate Claim of Liens with associate attorney, Prepare
violation notices.
Maintain association dues in Homeowners Association bank account.
Track monthly and year-to-date cash flow vs. budget.
Prepare quarterly financial
statements to the Board.
Pay vendors, insurance, and other expenses relating to the property.
Provide accounting information as needed by the Board.
Prepare and assist in preparation of any required tax returns and file
End of the year - provide 1099’s to vendors
Annual Meeting
Assist the
Board in preparing a proposed budget for the next year and review with the
Board at its meeting for approval prior to mailing to the homeowners with
the Annual Meeting Notice.
Prepare the Annual Meeting Notice, and the following enclosures for mailing
on the schedule required by the Covenants, Restrictions, and By-Laws.
The Proxy Statement
Act as
Secretary at the Annual Meeting; prepare the minutes and distribute them and
any other material needed as a result of actions at the Annual Meeting.
If you would like to know more about our
services,
feel free to call or e-mail us at 910-725-0362 or
eliteservices@ncrrbiz.com
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